Get started
Get started
Business & Growth

Choosing accounting software for your courier business

Accounting software for couriers

Managing your finances is one of the most important parts of running a courier business.

Whether you’re self-employed or running a company, having the right accounting software can save you time and money. This guide explains how to choose the right tools for the job, with a look at some of the most popular options available.

What we’ll cover

Sole trader vs limited company: what you need to know

Your accounting responsibilities depend on whether you’re a sole trader or a limited company.

If you’re a sole trader, you’ll need to handle self-assessment tax returns and keep track of your income and expenses. You only pay tax on your profits, but clear records make it much easier to calculate this.

Limited companies have additional requirements, including filing corporation tax returns, annual accounts, and keeping records for shareholders. VAT registration is mandatory if your turnover exceeds £85,000, so you might also need to keep VAT records.

No matter your business structure, choosing the right accounting tool (with features like invoicing, expense tracking, and VAT filing) can help you stay on top of your obligations.

What features should you look for in accounting software?

The best accounting software for courier businesses should be simple to use, mobile-friendly, and tailored to the needs of owner-drivers.

These are the features to look for:

Now, let’s review the top options and how they meet the needs of UK courier owner-drivers.

The best accounting software for courier businesses

Xero

Xero is a popular accounting software option for small businesses. Its simple interface, mobile app, and powerful features make it a great fit for courier owner-drivers.

Features for couriers:

CX integration: Xero connects directly with Courier Exchange, making it easy to manage payments and track financial performance alongside job management.

Pricing: Plans start at £16 per month, with a 30-day free trial available.

QuickBooks

QuickBooks is another excellent choice for couriers, especially if you’re just starting out. It’s easy to set up, and the mobile app allows you to manage your accounts on the go.

Features for couriers:

CX integration: Like Xero, QuickBooks works with Courier Exchange to simplify financial management for couriers.

Pricing: Plans start at £10 per month, with a one month free trial available.

Zoho Books

Zoho Books is a budget-friendly accounting tool for small businesses. It’s less complex than some competitors but still offers useful features for couriers.

Features for couriers:

Pricing: Plans start at £12 per month.

Clear Books

Clear Books is designed specifically for UK businesses. It’s straightforward to use and integrates well with HMRC systems for VAT submissions.

Features for couriers:

Pricing: Plans start at £13.50 per month.

Sage Accounting

Sage is a trusted name in the UK for accounting. It offers powerful tools for small businesses that need comprehensive financial management.

Features for couriers:

Pricing: Plans start at £15 per month.

Our recommendations

For a small courier business, the best options are Xero or QuickBooks. Both are user-friendly, packed with features, and integrate with Courier Exchange.

Both platforms offer free trials, so you can try them before making a decision.

Choosing the right accounting software is an investment

Good accounting software doesn’t just help you comply with tax laws. It also gives you valuable insights into your business performance, and helps you better understand your costs and profit margins.

Besides, by keeping your accounts organised, you get to spend less time on admin and more time growing your courier business.

If you haven’t already tried them, take advantage of free trials offered by Xero and QuickBooks.

And if you’re already using Courier Exchange, integrating your accounting tools will make managing your finances even easier.

Start using the right tools today and see the difference they can make for your business.

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, build your client list, and manage your finances.

Sign up

Becoming an independent courier company owner is an exciting step. It lets you work on your terms, grow your business, and tap into a growing market for delivery services.

If you’re ready to get started, there are some important decisions to make early on. This guide will help you make those choices and avoid common mistakes.

What we’ll cover

Decide what type of courier company you want to start

There are many ways to structure your business and the services you offer. Choosing the right setup can help you focus your efforts and attract the right clients.

Sole trader vs limited company

First, decide how you’ll set up your business. You can either be a sole trader or limited company.

If you choose to work as a sole trader, your finances will be simpler, but you’ll be personally responsible for any debts. A limited company separates your personal and business finances, giving you some protection. However, this option involves more paperwork and filing.

Think about your long-term plans. If you’re starting small and want to keep things simple, working as a sole trader might be better. If you plan to grow quickly or work with bigger clients, setting up a limited independent courier company could suit you better.

General or specialist services

Deciding what services you’ll offer is one of the most important steps when starting your courier business. Many new couriers begin by offering general delivery services. However, specialist courier services can help you stand out and charge higher rates.

Here are some examples of services you can offer:

Choosing a service that matches your skills, interests, and local demand can help you establish a successful business.

Create a solid business plan

A strong courier company business plan is your roadmap to success. It doesn’t have to be complicated, but it should cover the essentials.

Think about your target customers. Are you aiming to work with local businesses, large shippers, or individuals? Include a breakdown of your costs, expected earnings, and pricing strategy.

Also, plan how you’ll promote your services. Will you rely on word of mouth, online advertising, or platforms like the Courier Exchange? Having a clear plan makes it easier to hit the ground running.

Understand the costs of running a courier company

Starting and running a courier business comes with several expenses. Knowing your costs upfront can help you manage your budget and price your courier jobs correctly.

Fixed and variable costs

Fixed costs are those that stay the same regardless of how many jobs you take on. Variable costs change depending on how busy you are. Here’s a breakdown:

Fixed costs:

Variable costs:

By understanding these expenses for your independent courier company, you can calculate your pricing and profits accurately.

Tools and technology

Technology makes life easier for independent couriers. Invest in tools like route-planning apps to save time and fuel. Platforms like the Courier Exchange can help you find courier jobs and manage your workload more efficiently.

You’ll also need software to handle invoices and record-keeping. Tools like Xero and Quickbooks keep your business organised and make it easier to track your income and expenses.

Register your independent courier company and stay compliant

Once you’ve decided on your business type, register with HMRC or Companies House. You’ll need to do this to work legally and pay taxes.

You’ll also need the right insurance to cover you and your clients. Courier insurance is different from standard vehicle insurance. It covers the goods you’re transporting and protects you if something goes wrong.

If you’re transporting goods internationally or working with high-risk items, check if you need extra certifications or insurance. Getting these in place early avoids problems later on.

Tips for growing your business

Starting your business is just the beginning. Growing it requires the right strategy and tools.

Join a platform like the Courier Exchange

Finding work as an independent courier company is easier with platforms like the Courier Exchange. They connect you with businesses looking for reliable couriers.

The platform lets you find self-employer courier driver jobs across the UK. You can also advertise your availability, so shippers contact you directly when they need help. This reduces downtime and helps you earn more.

Build your reputation

Your reputation is your biggest asset as a courier. Focus on being reliable, punctual, and professional. These qualities help you win repeat business and positive reviews.

Good communication also sets you apart. Keep clients updated about delivery times and let them know immediately if there’s a delay. Small actions like these build trust and long-term relationships.

Conclusion

Starting an independent courier company takes planning and effort, but the rewards can be huge. By making smart decisions early on, you set yourself up for long-term success.

Remember to invest in the right tools, stay compliant, and build your reputation. Joining the Courier Exchange can also help you grow faster by connecting you with more opportunities.

With a solid foundation, your independent courier company can thrive in a competitive market.

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, build your client list, and manage your finances.

Sign up

Starting a courier business is exciting but can feel overwhelming, especially when deciding how to structure it. Should you start as a sole trader or set up a limited company?

Both options have advantages, but choosing the right one depends on your goals, growth plans, and appetite for responsibility.

In this guide, we’ll explain the differences between operating as a sole trader or limited company, their pros and cons, and how to decide what’s best for your business—whether you’re starting small or aiming to scale up.

What we’ll cover

Sole trader or limited company: what’s the difference?

When starting out, many couriers choose to become sole traders because it’s quick and straightforward.

As a sole trader, you’re self-employed and responsible for every aspect of your business. It’s ideal for keeping things simple and getting started with minimal fuss.

On the other hand, a limited company is a separate legal entity. This structure offers more protection for your personal assets, making it appealing as your business grows or when you take on more financial risk. While it requires more administration, it often brings long-term benefits, such as tax efficiency and credibility with larger clients.

Understanding the basic differences between these two structures will help you make the right choice at each stage of your courier journey.

Why start as a sole trader?

Starting as a sole trader is often the best way to launch your business, especially if you’re working alone or with minimal resources.

Benefits of being a sole trader

Challenges of being a sole trader

While the simplicity is appealing, there are some drawbacks:

What does a limited company offer?

A limited company may involve more effort to set up and manage, but it’s designed to support growth and protect you as your courier business expands.

Advantages of a limited company

Drawbacks of a limited company

How to decide: sole trader or limited company?

Your decision depends on your goals, resources, and growth plans.

Here are some common scenarios to guide you:

When to stay as a sole trader

If you’re just starting as a self-employed courier driver and plan to work as an independent courier company, a sole trader structure may suit you.

It’s perfect for handling day-to-day courier jobs, building up your reputation, and learning how to run your courier business without the pressure of additional admin.

When to switch to a limited company

As your business grows, switching to a limited company may make sense. For example:

When deciding between operating as a sole trader or limited company, understanding the financial and legal implications is important.

The structure you choose impacts how much tax you pay, the type of records you need to keep, and how much time and money you’ll spend on compliance.

For couriers, these considerations go hand-in-hand with daily operating costs like courier insurance, vehicle maintenance, and fuel.

Knowing how to manage these aspects effectively will help you make the right decision for your courier business.

Taxes and expenses

Taxation differs significantly between a sole trader and a limited company, which can influence your choice of business structure.

No matter your structure, don’t overlook the running costs of your business. Expenses like insurance, vehicle repairs, and toll fees should all be factored into your pricing and budgets. As your business expands, budgeting for additional costs like accounting software or professional payroll services becomes increasingly important.

The legal responsibilities for a sole trader differ significantly from those of a limited company.

While the legal obligations for a limited company involve more time and admin, they bring a lot of benefits. Accurate record-keeping and structured reporting help you maintain an organised and professional business as you grow.

Understanding these financial and legal considerations will help you choose the structure that aligns with your goals, whether you’re just starting out or preparing to scale your courier business.

How Courier Exchange supports both structures

Whether you’re starting as a sole trader or limited company, platforms like Courier Exchange can help you grow your business.

Conclusion

Choosing between a sole trader and a limited company is an important decision that affects how you operate and grow your courier business.

If you’re just starting out, the simplicity of being a sole trader may suit you. However, as your business expands, a limited company can offer more security, tax benefits, and opportunities to work with larger clients.

Whatever you choose, always consider your current situation and long-term ambitions. With the right approach and support from tools like Courier Exchange, you can grow your business confidently while staying competitive in the courier industry.

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, build your client list, and manage your finances.

Sign up

As you become more established as an owner-driver and your business is growing, you might want to bring in help to support that growth. So how should you go about hiring staff in a courier business?

To make sure you continue being successful, you need a clear strategy for building your team, and you need to understand the roles that should exist in a courier business.

This will depend on the size of your business, as you might just need one assistant if you start out as an independent courier. But that becomes more complex as your business develops from small, to medium and finally to a large courier company.

This guide outlines the essential positions you need to consider as your business scales.

Two-person team: Owner-driver and an admin partner

In a two-person team, the most common setup includes an owner-driver and an admin partner.

The owner-driver handles the deliveries, maintains the vehicle, and provides basic customer service.

The admin partner takes care of the back-office tasks, such as managing bookings, invoicing, and customer communication.

Benefits of having an admin partner

With a partner handling the administrative side, you can focus on what you do best – maximising your time on the road and bringing in revenue.

By keeping your van running and generating income, you’re ensuring that your business stays profitable. Meanwhile, your admin partner manages customer calls, sales and marketing, finance, courier insurance, and more. 

This division of labour can significantly boost revenue generation, as your partner can make calls around the clock, seeking new business opportunities and partnerships.

If a customer needs to move a load while you’re occupied with deliveries, your partner can accept the extra work and post it on the Courier Exchange, further maximising your revenue. 

Small courier business (2-5 vans)

As the business grows, so does the need for additional staff. When your list of clients becomes large enough to justify purchasing additional vans, you also need to begin hiring staff. 

For a small courier business with 2-5 vans, hiring the right people will help expand your service and bring in more revenue.

Key staff in a courier business

1. Additional drivers: When you expand your business beyond your own van, you need to start hiring drivers. Hiring more drivers allows the business to take on more customers and handle more loads in house, significantly increasing revenue opportunities. 

2. Dispatcher/Coordinator: A courier business with multiple vans needs to make sure they’re being put to use as efficiently as possible to maximise their earning potential. That’s where a dispatcher/coordinator comes in. This role involves managing routes, schedules, and communication between drivers and customers. A dispatcher ensures that deliveries are made on time and that any issues are promptly addressed.

3. Back Office Administrator: Having a dedicated person handling sales, customer service, invoicing, and other administrative tasks is important, especially when managing multiple vans and drivers. Having a dedicated person to handle customer inquiries and complaints is also a great benefit, increasing the chance of developing long-term relationships with customers.

Benefits of having multiple team members

Adding more staff in a courier business allows you to grow and serve more customers. It also makes your operations more efficient, as drivers can focus on driving rather than handling paperwork or fielding customer calls. With specialised roles, each aspect of the business is managed by someone with the right skills and experience.

Expanding your team, however, comes with unique challenges. Whether you operate as a sole trader or a limited company, hiring new staff involves managing costs, including training and salaries. Retaining skilled employees is also vital, as high turnover disrupts operations and affects service quality. Choosing the right structure for your business can make these processes smoother and support long-term growth.

Large courier business (6+ vans)

For large courier businesses, the team structure can become more complex, with specialised departments and roles. This setup allows for greater scalability and efficiency but also requires careful management.

Departments and roles for large courier companies

1. Transport/Operations Manager: This role oversees daily operations, coordinates staff, and plans logistics. The operations manager ensures that the business runs smoothly and efficiently.

2. Sales and marketing team: This team works on expanding the customer base, managing partnerships, and promoting your services. They play a key role in growing the business and increasing revenue.

3. Finance and accounting: Handling budgeting, financial planning, and compliance with regulations becomes even more important for large companies. The finance staff in a courier business ensure that it’s financially healthy and can sustain its growth.

4. Customer support: A dedicated customer support team is needed for managing inquiries, resolving issues, and maintaining high levels of customer satisfaction. They act as the frontline of communication with clients, ensuring that any concerns are promptly addressed, and help you build trust as a courier company.

5. HR and recruitment: Managing hiring, training, and legal compliance is an important task in a large business. Having a well-functioning Human Resources department is even more important in industries with high employee turnover, like logistics companies.

Benefits of a comprehensive team structure

Having a well-structured team allows the business to handle a larger volume of work and offer more services. Specialised staff bring expertise to their roles, which can improve service delivery and innovation.

Conclusion

Hiring the right staff is important for any courier business, regardless of size. By understanding the roles needed at each stage of growth, you can build a team that supports your business’s success.

To advertise for staff, you can use platforms like Indeed.com or Monster to place a job advert and receive applications.

Whether you’re running a two-person operation or managing a large company, investing in the right people is always a good decision.

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, find reliable subcontractors, and manage your finances.

Sign up

Empty return journeys – also known as ‘dead miles’ – are a frustrating and costly problem for many couriers and courier businesses.

After making a delivery, having to return without a load means lost revenue, unnecessary vehicle wear and tear, and increased emissions that harm the environment. 

Why couriers end up driving empty

There are many reasons why you might be driving empty. But the most common situation is delivering a load to a remote area where you don’t have clients or a network to secure a return load.

Without connections or knowledge of local opportunities, finding a load for the return journey can be challenging.

How any courier can reduce empty return journeys

The best way to avoid empty return journeys is to become a Courier Exchange member. However, even without it, there are things you can do to cut down on empty miles:

Networking

Establish connections with local businesses and other couriers. By creating partnerships, you can increase the chances of securing consistent return loads. As an owner-driver, this can be quite difficult.

With a CX membership, you would have access to over 8,000 other members to connect with, all over the country. 

Efficient route planning

Use route planning software to optimise your journeys. Plan trips that combine multiple deliveries to minimise empty travel, but always check that your clients are happy to co-load.

Flexible scheduling

Be open to flexible pickup and delivery times. This flexibility can increase your chances of finding return loads.

Load boards and marketplaces

Use load boards and courier marketplaces for return loads from your destination. These won’t be as efficient as using CX, but if you regularly check for new postings, you might be able to find an occasional load and cut your empty return journeys.
Promote your services

Advertise your availability on social media and local community boards. Reach out to potential clients directly by phone or email to inform them of your services. 

How CX helps helps keep your vehicle full

CX members have access to a number of features designed to reduce empty miles, ensure their vehicles are always loaded and maximise their earnings. 

Conclusion

Reducing empty return journeys and dead miles is a key part of running a profitable courier business. You can achieve this by networking, planning efficiently, being flexible, using load boards, and promoting your services. 

However, the much more efficient solution is to become a CX member, which makes it easier to find loads, reduce deadhead miles, and increase your profitability.

See for yourself why all of the best couriers and courier companies are CX members. Join one of our weekly free webinars and learn what CX can do for your business.

Get access to 13,000+ daily loads on Courier Exchange

Be your own boss. Set your own hours. Make your own money.

Sign up

Growing your courier business requires a lot of effort and persistence. But if you use the right methods and put the work in, you’ll start getting more loads and more clients.

Whether you’re an experienced owner-driver or just starting out, here are some tips to help you reach the next level. 

Cold calls and emails

The most traditional way to reach potential clients is through cold calls and emails. While it may seem intimidating, it can be very effective if done correctly.

Crafting the perfect message

When sending emails, make sure they are concise and to the point. Avoid long messages and ensure all key information is included. A well-crafted email should grab the recipient’s attention and give them a reason to respond. 

Cold calling tips

Prepare a script before making calls. This will help you stay focused and cover all the important points. Practice your script to sound natural and confident. 

You’ll probably get a lot of rejections, but a successful call could turn into a valuable long-term business opportunity.

Persistence is key

Cold calling and emailing require patience. Expect a low response rate, but stay optimistic. Each new client can significantly contribute to your business growth.

Using social media to grow your courier business

In today’s digital age, social media is a powerful tool for growing your courier business.

Platforms like Instagram, Facebook, LinkedIn and even TikTok can help you reach a wider audience and engage with potential clients. 

Building an online presence

Use social media to showcase your services and past work. Post regular updates about your business, share customer testimonials, and engage with your followers. An active online presence can attract potential clients and build trust.

Engagement and trust

Social media allows you to interact with your audience directly. Respond to comments and messages promptly. Engaging with your followers builds a sense of community and trust, which can lead to more business opportunities.

Networking

Social media platforms are great for networking. Connect with other professionals in the industry, join relevant groups, and participate in discussions. Networking can open doors to new partnerships and clients.

Word of mouth

Word of mouth is one of the most powerful ways to grow your courier business. Satisfied clients are your best promoters.

Grow your courier business with referrals

When clients are happy with your service, they are likely to recommend you to others. Encourage satisfied customers to refer you to their friends, family, and colleagues. A personal recommendation carries more weight than any advertisement.

Building a reputation

The longer you provide reliable service, the more referrals you’ll receive. Consistency and quality in your service will help you build a solid reputation. Over time, your reputation will attract more clients.

Word of mouth leads to steady growth. Each new client can bring in several more through referrals. This may take time, but it is highly effective in building a loyal customer base.

How Courier Exchange helps

Being a CX member is the quickest path to finding more work, connecting with potential clients and partners, and scaling your business. 

The largest logistics platform in the UK, CX brings together the largest shippers and the best couriers, making it easy to find jobs, cut down on empty miles and even post excess work.  

Access to a larger network

By joining the Courier Exchange, you can connect with a vast network of shippers and other couriers. With access to over 8,000 CX members nationwide, you will build relationships in the industry and increase your chances of finding work.

Thousands of daily loads

The Courier Exchange sees an average of at least 13,000 loads posted every day, giving you constant access to work. You can choose jobs that fit your schedule and route, making your operations more efficient.

You can pick and choose jobs based on your availability, local area, preferred routes, cargo type, etc. This flexibility helps you manage your time better and increase your earnings.

Successfully completing jobs on CX allows you to build a positive reputation within the community. Positive reviews and ratings on CX will attract even more work.

Conclusion

Growing your courier business requires consistent effort and the right strategies. By combining cold outreach, online engagement, word of mouth, and leveraging the Courier Exchange, you can steadily expand your client base.

Whether you are an experienced courier or just starting, these methods can help you grow your business. Remember, success doesn’t come overnight. However, with enough time and effort, there is no limit to how far you can scale a small courier business.

Keep at it, and you’ll start seeing results in no time.

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, build your client list, and manage your finances.

Sign up

Choosing a new courier van is a big decision for any courier. 

With so many options available, it can be tough to find the right fit. 

The van you choose will determine what jobs you can take on, and will impact your efficiency, costs, and customer satisfaction. That’s why it’s essential to make an informed choice. 

In this guide, we’ll help you understand the different van sizes and features, and give you some examples. So you can find the perfect van for the long-term success of your courier business.

Table of Contents

Different courier vans by length

Short Wheelbase (SWB) Vans

Short wheelbase vans are perfect for city deliveries. They are easy to drive and park, even in tight spaces. These vans are ideal for couriers who mostly work in urban areas.

Renault Kangoo courier van

Renault Kangoo courier van

The Renault Kangoo is a reliable small van for couriers. It’s great for carrying light loads, as well as navigating London and other busy city streets.

Citroen Berlingo courier van

Citroën Berlingo

The Citroën Berlingo is another excellent choice for a small courier van. It offers a bit more space while still being compact.

Short wheelbase vans are ideal for busy locations for couriers, like London and Birmingham. Their small size makes them easy to handle and park, and they are efficient for quick deliveries.

Medium Wheelbase (MWB) Vans

Medium wheelbase courier vans strike a balance between size and manoeuvrability. They are suitable for a variety of delivery needs and are popular among many couriers.

Renault Traffic van for couriers

Renault Trafic courier van

The Renault Trafic is a versatile van for couriers. It offers more space without being too large to handle.

Citroën Dispatchvan

Citroën Dispatch

The Citroën Dispatch is another good option for medium wheelbase vans. It provides ample load space and is easy to drive.

Medium wheelbase vans are popular for courier work because they offer a good mix of space and flexibility. They are perfect for couriers who need to carry a bit more without the bulk of a large van.

Long Wheelbase (LWB) Vans

Long wheelbase vans are perfect for larger loads and longer distances. They are ideal for couriers who need more space and can handle driving a bigger vehicle.

Renault Master LWB courier van

Renault Master courier van

The Renault Master is a robust courier van. It’s great for heavy and bulky loads.

Citroen Relay for couriers

Citroën Relay

The Citroën Relay offers a lot of space and is perfect for long-distance courier work.

Long wheelbase vans are the best choice for couriers who need to transport large items over long distances. They provide plenty of space and a higher payload capacity.

Extra Long Wheelbase (XLWB) Courier Vans

Extra long wheelbase vans offer the maximum cargo space. They are best for very long distances and large loads.

Peugeot Boxer

Peugeot Boxer

The Peugeot Boxer is a large van for couriers, offering plenty of space for big loads.

Nissan Interstar van

Nissan Interstar

The Nissan Interstar is a strong contender in the extra long wheelbase category. It’s ideal for heavy and bulky items.

Extra long wheelbase vans are perfect for couriers who need to transport very large items. Their spacious design and high payload capacity make them ideal for long-distance courier work.

Luton Vans

Luton vans are ideal for handling heavy and bulky items. They have a box-shaped cargo area that provides maximum storage space and often include a tail-lift for easy loading and unloading.

Peugeot Boxer Luton van for couriers

Peugeot Boxer Luton

The Peugeot Boxer Luton stands out for its robust build and reliability, making it perfect for transporting large and heavy loads.

Mercedes-Benz Sprinter Luton

Mercedes-Benz Sprinter Luton

The Mercedes-Benz Sprinter Luton offers advanced safety features and a spacious cargo area, with a tail-lift that simplifies the handling of bulky items.

Luton vans are perfect for couriers who need to transport large items. Their spacious cargo areas and included tail-lifts make loading and unloading easier. These vans provide a higher payload capacity, making them ideal for couriers dealing with bulky items regularly.

Conclusion

Choosing the right courier van for your courier business depends on your specific needs. For city deliveries, short wheelbase vans like the Renault Kangoo are perfect. Medium wheelbase vans such as the Renault Trafic offer a good balance of size and flexibility.

For larger loads, long wheelbase vans like the Renault Master are ideal. And for maximum cargo space, extra long wheelbase vans like the Peugeot Boxer are the best choice. Luton vans with tail-lifts offer additional benefits for handling heavy and bulky items, making them an excellent choice for couriers dealing with large packages.

If you want to find out how much you can earn in your area with each specific type of van, check out our earnings calculator.  

Once you’ve decided on your ideal van, check out our guide for making sure you have the correct courier insurance.

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, build your client list, and manage your finances.

Sign up

The courier industry in the UK is bigger than ever, offering many opportunities for owner-drivers and people who are new to the industry. Choosing the right location to operate in can make a big difference to your business. Some areas have more demand for couriers, better transport links, and more opportunities. 

In this guide, we’ll explore the best locations for couriers and jobs in the UK, from the Midlands to the North, the South East, the South West, and London.

Birmingham is one of the best locations for couriers

1. Birmingham

Birmingham is a major commercial hub, and home to around 1.2 million people. It’s also home to many businesses and industries, creating a high demand for courier services. The city’s central location makes it a key area for logistics and distribution.

One of the best locations for couriers

Birmingham’s central location provides excellent transport links. It’s well-connected by major motorways, including the M6 and M42, making it easy to reach other parts of the UK.

Birmingham also has several large distribution centres and logistics hubs and sits with the so-called ‘golden triangle‘ of logistics centres. The high demand and good infrastructure in and around Birmingham make it a top location for courier work.

Manchester for courier work

2. Manchester

Manchester is known for its thriving business environment and diverse industries. The city is a major centre for e-commerce, with many companies requiring reliable courier services.

Why it’s a prime location for couriers

Manchester has strong infrastructure, with extensive road and rail networks. The nearby Manchester Airport enables international freight, which increases the amount of courier driver jobs available. The city’s active economy and the large number of businesses create a constant demand for couriers.

If you’re looking for a bustling city with plenty of work opportunities, Manchester one of the better locations for courier work.

Why London is one of the best locations for couriers.

3. London

London is the largest and busiest city in the UK, offering endless business opportunities. The dense population and numerous businesses create a high demand for courier services.

Why it’s one of the best locations for couriers

London has an extensive public transport and road network, making it easy to navigate. The city is home to major financial institutions and corporate headquarters, as well as many small and medium-sized enterprises (SMEs) that require regular deliveries.

The variety of businesses and the sheer volume of work available make London one of the best locations for couriers.

Courier jobs in Dover

4. Dover

Dover is a key port town and is crucial for international trade. A significant volume of goods passes through Dover daily, creating a high demand for courier services.

Why couriers should focus here

Dover’s strategic location is ideal for cross-channel deliveries, offering direct access to mainland Europe. The high volume of goods passing through the port means there is always work for couriers. If you specialise in international deliveries, Dover is an excellent place to base your operations.

Leeds for courier work

5. Leeds

Leeds is a rapidly growing city with a strong economy. It has a diverse range of industries, including finance, manufacturing, and retail, all of which require courier services.

Why couriers should build their business here

Leeds’ central location in the North of England makes it a key area for logistics. The city is well-connected by motorways and rail, making it easy to reach other parts of the UK. The increasing number of businesses in Leeds creates a growing demand for couriers, making it a promising location for your courier business.

Bristol for courier work

6. Bristol

Bristol is a vibrant city with a mix of industries. It has a significant e-commerce presence, driving demand for courier services.

Why it’s a top city to work from

Bristol has good transport links, including proximity to the M4 and M5 motorways. The city’s active port also facilitates maritime trade, adding to the demand for courier services. Whether you are looking for local or long-distance work, Bristol offers a range of opportunities for couriers.

The best locations for couriers that works for you

All of these cities share several key features:

By choosing to operate in one of these prime locations, you can maximise your opportunities and grow your courier business.

If you want to find out how much you could earn with your vehicle type in your area, check out our potential earnings calculator. 

Get access to 13,000+ daily loads on Courier Exchange

Be your own boss. Set your own hours. Make your own money.

Sign up

Starting your own courier business can be a rewarding venture. As an owner-driver, you’ll have the freedom to be your own boss, set your own hours, and control your earnings.  

But before you get on the road, you need a solid business plan. In this guide, we’ll show you how to create a business plan for a courier company that gets results and shows that you’re serious. 

What is a business plan? 

A business plan is a document that outlines your business goals and the strategy to achieve them. It provides a roadmap for your business, detailing everything from your services to your marketing strategies and financial projections.  

A well-crafted business plan is essential for guiding your operations and securing funding from investors or lenders. 

Why you need a business plan 

A business plan is not just a formality; it’s a key tool for your success. Here’s why: 

Structure of a business plan for a courier company 

A courier company business plan typically includes several key sections. Here’s a detailed look at what to include in each part: 

1. Executive Summary 

The executive summary is a brief overview of your business. It should include: 

The executive summary should be concise and engaging, capturing the essence of your business. 

2. Business Description 

In this section of your courier business plan, provide a detailed description of your business. Include: 

3. Market Analysis 

Conduct thorough research on the courier industry and your target market. This section should cover: 

4. Organisation and Management 

Describe how your business is structured and who is involved. Include: 

5. Services Provided 

Detail the services your courier company will offer. Include: 

6. Marketing and Sales Strategy 

Explain how you plan to attract and retain customers. This section of the courier business plan should include: 

7. Funding Request 

If you need funding, detail your financial needs here. You might be able to get funding in the form of a loan from a bank or even family/friends.

Also, consider whether you might be eligible for a government small business grant. This section should include: 

8. Financial Projections 

Provide realistic financial forecasts. Include: 

9. Appendix 

Include any additional documents that you think will support your business plan. This could be: 

Conclusion 

Writing a business plan for a courier company may seem daunting, but it’s an important step in setting up your courier business. It helps clarify your vision, persuades investors, and provides a roadmap for success.  

By following this guide, you can create a comprehensive courier business plan that will help you become a successful owner-driver. 

Once your business plan is ready, make sure you get the right courier insurance! 

Remember, the Courier Exchange is here to support new courier businesses with resources and opportunities to help you grow. 

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, build your client list, and manage your finances.

Sign up

Starting your own courier business is an exciting opportunity. It gives you independence, flexibility, and the chance to grow something that’s all yours. But getting it right isn’t always easy. A few common mistakes can make life harder than it needs to be.

Whether you’re launching as a sole trader or setting up a limited company, knowing what to avoid can help you save time, money, and stress.

Let’s look at the mistakes new couriers make and how to get off to a great start.

What we’ll cover

Skipping market research

Jumping straight into the courier business without understanding the market is a big risk. It’s tempting to dive into work and hope for the best, but knowing your area and customer needs makes all the difference.

Start by asking yourself: who are your competitors? Are there any services they don’t provide that you could offer? What kinds of courier jobs are in demand locally?

For example, you might find that same-day delivery or specialised services, like handling fragile goods, are lacking in your area. Identifying these gaps helps you tailor your services and attract the right customers.

Choosing the wrong insurance

Nobody likes thinking about insurance, but it’s one of the most important things to get right. Without the right cover, a single accident could cost you thousands and put your courier business at risk.

You’ll need comprehensive courier insurance that includes:

It’s worth shopping around for a policy that fits your business needs. The right insurance doesn’t just protect your finances—it also gives customers confidence that their parcels are in safe hands.

Getting the legal and tax setup right from the start avoids a lot of headaches later on. Whether you’re operating as a sole trader or a limited company, the structure you choose will affect how you register, pay taxes, and manage your finances.

Setting up your business

Sole traders need to register with HMRC and file a Self Assessment tax return each year. It’s a simple process and works well if you’re starting small. If you’re thinking about hiring staff or scaling up, setting up a limited company might be a better option.

Limited companies need to register with Companies House and submit annual accounts. While it involves more paperwork, it offers benefits like limited liability and tax advantages.

Understanding taxes

Don’t forget about courier VAT if your turnover exceeds the VAT threshold. It changes how you invoice customers and handle cash flow, so it’s worth planning for early on.

Poor route planning

Time is everything in the courier business. If you’re not planning your routes properly, you’re wasting fuel, time, and money.

Invest in route-planning tools or apps that help you find the fastest, most efficient way to complete deliveries. These tools often include traffic updates and can save you from sitting in queues or taking unnecessary detours.

Even if you’re just starting out, making route planning part of your routine keeps you organised and avoids letting customers down with late deliveries.

Forgetting about customer service

In a competitive market, good customer service sets you apart. It’s not enough to deliver parcels on time—customers need to feel they’re getting a professional and reliable service.

Here are a few tips for building loyalty:

If customers feel cared for, they’re more likely to stick with you—and recommend your services to others.

Avoiding technology

Technology isn’t just for big businesses—it can help small courier companies work smarter and compete. From route-planning apps to online booking systems, there are plenty of tools to make life easier.

Helpful tools for couriers

Embracing the right technology doesn’t just save time—it also makes your business more professional and attractive to potential clients.

Underestimating costs

It’s easy to focus on getting jobs in and forget about the true costs of running a business. But overlooking expenses like vehicle maintenance, fuel, and tools can quickly eat into your profits.

Building a detailed courier business plan helps you understand your costs and set the right prices for your services. Don’t forget about fixed costs, like insurance, and variable costs, like fuel. Planning for quieter periods is also important so you’re not caught short when work slows down.

Not planning for growth

Starting small is a great way to learn the ropes, but thinking about the future helps you build a sustainable business. Whether you’re aiming to grow your fleet, hire staff, or specialise in certain types of deliveries, having a plan makes it easier to spot opportunities and handle challenges.

For example, hiring staff in the future might mean switching from a sole trader to a limited company structure. This shift could help you protect your personal assets and scale more easily. Whatever your plans, staying flexible and prepared will help you stay ahead.

Conclusion

Starting a courier business in the UK comes with plenty of opportunities, but avoiding common mistakes makes the journey much smoother.

Take the time to research your market, get the right insurance, and set up your legal and tax structure properly. Build strong customer relationships, embrace technology, and always keep an eye on your costs.

With a bit of planning and care, you’ll be well on your way to growing your courier business and building something that lasts. Whether you’re a sole trader or a limited company, the decisions you make now will set the tone for your future success.

Grow your business with Courier Exchange

Get access to 13,000+ loads a day, build your client list, and manage your finances.

Sign up

This guide was put together by outbound and return loads platform Courier Exchange.

Emissions from petrol and diesel vehicles are a significant source of the world’s air pollution, which is why many drivers are looking into alternative fuel sources to reduce their carbon footprint. With the UK government’s Net Zero Strategy, reducing fuel emissions is on the agenda as it becomes a target to decarbonise all sectors of the UK economy by 2050.

As a result, alternative fuels are rising in popularity. These are fuels other than petroleum or diesel that can power vehicles but have a lower carbon footprint. We break down six alternative fuels for vehicles to determine which are the best options for the environment.

Electricity

Electricity is one of the most widely known alternative fuels among consumers as it powers plug-in electric vehicles, which are becoming increasingly prevalent. We’re seeing a rising trend in the popularity of electric cars; in May 2022, new electric vehicle registrations rose by 17.7%, representing one in eight new cars joining the road. 

Whilst electric vehicles are growing in popularity, battery efficiency remains limited. This means that an electric vehicle may not run for as long as petrol or diesel, and can take several hours to recharge, which poses an issue for electric vans for courier companies that carry out longer journeys. However, a great alternative is hybrid vehicles, powered by both electricity and petrol/diesel, which boosts efficiency. 

Running an electric vehicle produces no tailpipe emissions but greenhouse gases may be emitted from the power plants that produce the parts for the vehicle, electricity is also largely still produced using fossil fuels. Despite this, a new electric car has just a third of the lifetime greenhouse gas emissions of a new petrol car.

It’s typically cheaper to fuel a vehicle with electricity than petrol or diesel, but the vehicles themselves tend to be more expensive to purchase. However, recent industry estimates have found that an electric vehicle can save £176 in running costs for every 1,000 miles driven versus a petrol or diesel-powered vehicle.

Hydrogen

Hydrogen is a promising emission-free alternative fuel that’s produced from domestic resources for use in combustion engines. One of the key benefits of hydrogen as an alternative fuel is that it removes the long charging times that electric vehicles face. Instead, hydrogen-powered vehicles can be refilled as quickly as petrol or diesel. Due to this, hydrogen is being considered a viable alternative fuel for planes, trains and automobiles, as well as the industrial sector.

Hydrogen vans produce no harmful emissions on the road, only water. The elimination of charging waiting times makes it a very promising alternative fuel for the future, with a view to ending the world’s dependence on fossil fuels. This also makes hydrogen a much more realistic alternative fuel for the courier industry. Whilst the UK doesn’t currently have the infrastructure to make widespread hydrogen adoption likely, the government has kick-started a hydrogen economy plan which aims to unlock £4 billion investment by 2030:

“By 2030, we envisage hydrogen to be in use across a range of transport modes, including HGVs, buses and rail, along with early stage uses in commercial shipping and aviation.” – Gov.UK UK hydrogen strategy

Due to the limited practical availability of hydrogen-powered vehicles in the UK, it’s currently very expensive to buy and run one of these vehicles, making them more costly to run than electric vans. 

Biodiesel

Biodiesel is a renewable alternative fuel that can be manufactured from vegetable oils, animal fats, or recycled cooking grease. It can be used to power diesel vehicles. It works similarly to conventional diesel, with the same mileage per tank, but is produced from renewable sources and is, therefore, better for the environment. Most biodiesel is currently produced from waste vegetable oil sourced from restaurants, chip shops and industrial food producers, with some fast food restaurants using their own cooking oil to power their vehicles.

The significant environmental benefit of biodiesel is that it can be described as “carbon neutral” because when the oil crop grows it absorbs the same amount of CO2 as is released when the fuel combusts. However, this isn’t completely accurate as other processes in production cause pollution. Another benefit to biodiesel is that it’s rapidly biodegradable and non-toxic. This means biodiesel spillages are far less dangerous than diesel equivalents.

There is variation in the quality of biodiesel, as it’s not produced on a wide scale. It’s also important to note that biodiesel is more expensive than regular diesel; it’s been found that biofuel adds at least £8.80 to a full tank of diesel in a family car.

Ethanol

Ethanol is a widely used renewable fuel made from corn and other plant material. It’s commonly blended with regular petrol, such as the E10 petrol which is 10% renewable ethanol and 90% regular unleaded. However, it can be used on its own, but blending does still help vans reduce their emissions.

Whilst the combustion of ethanol does release carbon dioxide, this is offset by the carbon dioxide captured when crops are grown to produce ethanol. Greenhouse gas emissions are reduced on average by 40% with corn-based ethanol produced from dry mills. On the other hand, it does require a lot of land to grow the crops required for ethanol production on a large scale.

Ethanol fuel is cost-effective compared to other biofuels because many countries have the capacity to produce it: corn, sugar cane or grain grows in almost every country. This makes it easily accessible for a large number of vehicles and industries.

Natural gas

Natural gas is a gaseous fuel that’s predominantly made from methane. As the name suggests, natural gas is naturally formed on the earth. This alternative fuel can come as compressed natural gas or liquefied natural gas. Natural gas has been proven to be a reliable source of fuel, however it still only makes up a small portion of transportation fuel. Natural gas-fuelled vehicles produce significantly less CO2 than petrol vehicles, and similar (or slightly less) CO2 than diesel vehicles.

A large portion of natural gas is still considered a fossil fuel because it’s made from methane formed over millions of years by the action of heat and pressure on organic materials. You can find entirely Renewable Natural Gas (RNG), but this could be more costly. 

Natural gas is significantly cheaper than petrol and diesel fuel, however natural gas-powered vehicles are yet to gain popularity.

Propane

Propane is a readily available gaseous fuel that has been widely used in vehicles for decades. It’s most commonly known as liquefied petroleum gas (LPG) and is often used to power forklifts, skid steers, buses and other public transit vehicles, as well as wider industrial processes. Propane fuel has a high level of energy per gallon, meaning propane-powered vehicles can travel further, making it a popular choice amongst vans and couriers. Currently, there’s an issue with limited filling stations offering propane fuel, which can mean those living in rural areas struggle to fuel vehicles with LPG.

The environmental benefits of propane fuel are clear. It has clean burning properties, producing 99% fewer particulate emissions compared to petroleum and diesel. In fact, it produces next-to zero greenhouse gas emissions or air pollutants.

Propane is the least expensive alternative fuel, coming in significantly cheaper than petrol, meaning money can be saved on fuel costs. It does cost money to convert your vehicle but you can buy propane vehicle conversion kits, making it easier and cheaper than buying a propane-ready vehicle.

No alternative fuel comes without its shortcomings but these are constantly being addressed, making environmentally-friendly fuels much more accessible than they once were. With the government’s plan to ban the sale of new petrol and diesel cars and vans from 2030, finding efficient and affordable alternative fuels is more important than ever. 

Sources

https://heycar.co.uk/blog/electric-cars-statistics-and-projections

https://www.gov.uk/government/publications/common-misconceptions-about-electric-vehicles/common-misconceptions-about-electric-vehicles

https://www.gov.uk/government/news/uk-government-launches-plan-for-a-world-leading-hydrogen-economy

https://www.gov.uk/government/news/uk-government-launches-plan-for-a-world-leading-hydrogen-economy

https://www.telegraph.co.uk/news/2022/06/30/green-fuels-adding-almost-10-cost-filling-family-car/

https://afdc.energy.gov/fuels/ethanol_benefits.html